This article will review the different ways you can share your contacts or contact list in the desktop/client version of Outlook. Show
Note: You can only share contacts through the desktop/client version of Outlook. You are unable to see any contacts that are shared with you in the online version of Outlook available through Office 365.
Sharing your Contacts Folder This option allows you to share your entire Contacts folder for other users to view. 1.
Open Outlook from your desktop or laptop computer.
3.Locate the Share box located in the Navigation Pane at the top of your screen and click the Share Contacts icon. 4. A new email message window will open. Enter the email address of the person in which you want to share your contacts folder with. You will see two options listed below the email message information:
Since you are sharing your Contacts folder, the option is defaulted to Allow recipient to view your Contacts folder. Click Send when you are finished.
5.The recipient will receive an email with an attachment to open your Contacts folder. The Contacts will populate under the Shared Contacts folder.
Sharing a Contact List or a Single Contact This option allows you to share a single contact or a contact list that you have created. 1. Open Outlook from your desktop or laptop computer.
2.Locate and click the People icon in the lower left-hand corner.
4.Click the Forward Contact icon in the Share box in the Navigation Pane at the top of your screen until a drop down menu appears. Click As an Outlook Contact.
5.A new email message will open. Enter the recipient information and a brief message. You will see the contact or contact list attached to the email. When you are finished click Send.
6.The recipient will receive the message with the attached contact or contact list instructing them to download or open the attachment. Once downloaded, the contact or contact list will appear in the Shared Contacts folder. As already pointed out in our other article What can be synced in Office 365, in today’s world sharing is literally everything. We have also learned how to use Office 365 to share personal calendars as well as create a common shared calendar (via shared mailbox). What about contacts then? How to share contacts in Office 365?It is possible to share contacts in Office 365, however available options are limited as compared to calendar sharing. A major downside is that contacts folder sharing is not possible in OWA. To share your personal contacts you have to use Outlook. See the steps below:
Share contacts in Office 365 using a shared mailboxFor sharing contacts lists, you can also use a shared mailbox functionality. The process of creating a shared mailbox in Office 365 is identical to creating a group calendar. Make sure you have administrative rights, as they are required to follow this instruction:
You have just created a shared mailbox. A good thing is that for users specified as having full access to it, Outlook automatically displays shared folders of this mailbox. If the user opens the People view in Outlook, there should be a contacts folder visible on the My Contacts list. Again, the problem arises if you want to use OWA. It simply does not support opening contacts folder from the shared mailbox. External sharing with another Office 365 organizationSadly contacts are also more limited than calendar folders in this scenario. Sharing externally is available only when two organizations are federated. In the mobile age and cloud era sharing is not just a buzz-word. It is a must. Contacts sharing is almost as important as email communication and as pointed out above, there are some aspects that could be improved in Office 365. Let’s hope that this will change soon. How do I forward a contact group in Outlook 365?Send a contact group or distribution list. Open a new message. ... . Do one of the following depending on your version of Outlook. ... . Drag the contact group from Contacts into the message body. ... . Send the message.. Is there a way to share a contact list?Share your contacts
On your Android phone or tablet, open the Contacts app . In the list, tap a Contact. Share. Select how you want to share the contact.
How do I email a contact list in Office 365?Using your contact group in an email. In Office 365 Email, click on the To: button in the To field of a new email.. Select the double arrow to expand the side panel.. Select Your contacts.. Depending on how many contacts you have, you may be able to see the group name.. How do I share multiple Contacts in Outlook?Choose the contacts you want to forward. Choose multiple contacts by holding down the Ctrl key and selecting each contact. In the Share group, click Forward Contact, and then click As a Business Card. Outlook attaches the vCard to the message and inserts a picture of it in the body of the message.
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