Like all other email providers, Gmail supports CC and BCC fields so you can send additional copies of your emails. We’ll explain what these terms mean, how they’re used, and how to use them in Gmail on desktop and mobile. Show
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What Is CC and BCC in Gmail?Both CC and BCC help you send an additional copy of your email to your chosen recipients. CC stands for “carbon copy” and it’s usually used to let a third person know about an email you’re sending to the primary recipient. For example, you can CC your colleague in an email that you’re sending to your boss. The email is mainly intended for your boss but you’d like to keep your colleague in the loop. Your boss can see the recipients in the CC field. When they choose to reply to all the recipients in your email, your CC’ed person will also receive that reply. RELATEDWhat's the Difference Between CC and BCC When Sending an Email? BCC, on the other hand, stands for “blind carbon copy.” This is used when you want to send a copy of an email to someone, but you don’t want the primary recipient to know that you’re doing that. For example, you can BCC your boss in an email that’s primarily intended for a trainee that you’re training. This way, your boss knows your conversation with the trainee but your trainee has no idea that your boss is also seeing the communication. When your trainee replies to your email, your boss won’t receive the reply, as the trainee’s email program can’t see the people in the BCC field. How to CC or Blind CC in Gmail on DesktopTo use CC and BCC in Gmail’s desktop version, first, open your favorite web browser and launch the Gmail site. Sign in to your account if required. On Gmail, open your existing email draft if you have one, or compose a new email by choosing “Compose” in the top-left corner. We’ll select the latter. On the “New Message” window, next to the “To” field, click “CC” or “BCC” to add the fields to your email. Feel free to click both if you want to use both fields. In the “To” field, enter the primary recipient’s email address. In the “CC” field, enter the secondary recipient. Remember that your primary recipient will be able to see the people in the “CC” field. Fill in the “BCC” field with the email address of the people that you want to hide from the primary recipient. Then write up the subject and body of your email, and click “Send” to send your email. Gmail will deliver your message according to the recipients specified in the “To,” “CC,” and “BCC” fields. You’re all set. How to CC or BCC in Gmail on MobileTo CC or BCC someone from your phone, first, launch the Gmail app on your phone. In Gmail’s bottom-right corner, tap “Compose” to create a new email. On the “Compose” screen, next to the “To” field, tap the down-arrow icon. Gmail will display both “CC” and “BCC” fields. As explained above, use the appropriate recipients in the “To,” “CC,” and “BCC” fields. Then fill in the subject and body of your email. Finally, when you’re ready to send your email, tap the paper airplane icon in the top-right corner. Your email will be sent to the specified people. You’re done. If you’re starting out with Gmail and would like to learn more tips, we have a Gmail tips guide to help you do that. However, the CC and BCC features also have several limitations. That’s why I’ll also demonstrate how to use mail merge tools to make the process far easier! Also check out how to use BCC email including a better way to send emails to multiple recipients in my guide to using BCC. This Article Contains:(use the links below to jump to a particular section)
Let’s go. How to Use CC in Gmail?The CC (carbon copy) field allows you to send a copy of your email to multiple recipients. The term “carbon copying” comes from the carbon paper you use to make copies of documents — the email service makes copies of your email and sends it to CC’d recipients. A. How Is “CC” Different from “To” in Gmail?The difference between the CC and To field lies in email etiquette. The To field is used for primary recipients — people required to act in response to your mail. The correct usage of To and CC fields usually defines who needs to take action and who simply needs the information. B. How to CC in GmailHere’s a step-by-step guide on using the CC field to send mail to multiple recipient lists in Gmail.
1. How To CC Using Web BrowserStep 1 Step 2 To send a copy of your mail to secondary recipients, you must add each one as a CC recipient. Click the CC button, as shown below. Step 3 Step 4 Let’s see how it looks at a recipient’s end. All recipient addresses in the To and CC fields are visible to everyone in the email. 2. How To CC In Android and iOS (iPhone)Note: While I’ve used Android screenshots, the process highlighted here is the same for both Android and iOS devices. Step 1 Step 2 To add a CC recipient, click on the downward arrow on the top right corner in the To address box, as shown below. This will display the CC and BCC fields. Step 3 Step 4 Go back to Contents Let’s now look at some issues of using Gmail’s CC method. C. 3 Major Problems with Gmail’s Carbon Copy MethodSome of the problems linked with CC’ing recipients in Gmail are: 1. Displays Mailing List to All RecipientsThe recipients in Gmail’s CC list are not hidden from each other. This is fine when you’re sending an email to a group of people who know each other. However, when you email a group where people don’t know the other parties, using the CC feature is a breach of privacy. Think about it: Because that’s what you’re doing by using the To/CC field in Gmail! To protect the identity of your recipients, never use the CC field to communicate confidential information. 2. Impractical for Mass MailingDo you need to email dozens or even hundreds of recipients at a time? Manually adding each recipient to the CC line would be a painstaking and error-prone process. You could misspell an email address, leave someone out, or mistakenly add someone as To. The list goes on. 3. Unintentional Reply AllA significant problem with using the CC line in Gmail is that any CC’d person could mistakenly click “Reply All” instead of the “Reply” button while responding to your mail. An unintentional “Reply All” broadcasts their response to every address involved in the communication (including the CC list), resulting in a potentially embarrassing situation. Go back to Contents Now that we’ve covered how to CC in Gmail, let’s explore how to BCC in Gmail since it can solve the first limitation to an extent. How Do You BCC in Gmail?The BCC (blind carbon copy) field allows you to send an email to a multiple recipient list. Each address in the BCC field is known as a tertiary recipient. When using the BCC option, the main recipient of the mail will be unaware of other recipients you’ve included. As a result, a BCC email is a little more confidential than CC. While your BCC recipient can’t see who else has been added, they’ll know that they were added to the BCC line and weren’t the only ones being addressed. A. How to Use Blind Carbon Copy in GmailHere’s a step-by-step guide on using the BCC line for sending an email to undisclosed recipients in the Gmail email client. (The process is the same for your mobile Gmail app.) Use the same first steps as in How to CC in Gmail. Except, this time, click on add BCC instead of CC. Enter the tertiary recipient you’d like hidden in the BCC address field. Then, compose the message and send it. On the recipient side, it will look something like this: The main recipient of your email can’t see who else has been added. However, each BCC recipient will know that they’ve been BCC’d to this mail. For more information on using BCC in Gmail, read my ultimate guide. Go back to Contents Let’s now look at some potential issues of using BCC in Gmail. B. 3 Major Problems with Gmail’s BCC MethodThe three major problems with using the BCC field in Gmail include: 1. UnprofessionalBecause your recipients in the BCC address field know instinctively they aren’t the only ones added to this mail, it could raise questions or suspicion. That’s why you should never use the BCC feature for formal conversations, as it could lead to distrust among your team members. 2. No PersonalizationGmail’s BCC or CC feature doesn’t allow you to personalize emails. This means that your recipients receive an email without their name being mentioned. This is enough for many people to mark your email as spam or just delete it. Moreover, this makes it an impractical method to send pitches and marketing emails. Why? 3. No Stats or Analytics from Your EmailsGmail doesn’t give you any stats or analytics from your BCC or CC emails. While this might not be an issue for personal communication, it’s a significant problem if you want to track how many people opened or clicked on your sales message. However, Gmail doesn’t give the sender any features to analyze data — such as when the email was opened or what links were clicked, etc. These statistics indicate how well your emails are being received, so can you really operate efficiently without them? Moreover, these stats are helpful not only for email marketers and salespeople but also for anyone who regularly sends mass emails to a group. Go back to Contents Fortunately, you can easily overcome the problems associated with Gmail’s CC and BCC features by using an email marketing tool like GMass. How to Send Mass Emails with GMass (and Avoid CC and BCC problems)GMass is a powerful email marketing software that allows users to run email campaigns from their Gmail inbox. Its powerful mail merge features have made it a popular Chrome extension for employees from top companies like Facebook, Twitter, Google, and LinkedIn. Individuals, schools, social clubs, and churches can also use GMass to send emails from their Google account to a target audience. It’s super easy to send emails to multiple recipients in Gmail using the GMass extension. Here’s how to do it:
You’re done! Now you can send emails to multiple recipients within seconds! Did you notice the {FirstName} field in the screenshot? And instead of manually adding each recipient from your distribution list, you can use one of these three easy ways:
And with GMass, if you want to use CC and BCC, you can — and you can personalize them for every recipient. Check out our guide to mail merge CC and BCC to see how you can include different CC and/or BCC addresses for everyone on your email list. Benefits of Using GMassHere are the top seven reasons to use GMass to send your emails:
To enjoy such unique advantages of GMass, just download the Chrome extension and sign up using your Gmail account. Go back to Contents Final ThoughtsMailing to multiple recipients doesn’t have to be a tiring and complicated process. While Gmail’s CC or BCC field can help, using a mail merge app like GMass is a far better solution. It has tons of features to get the best out of your email campaigns and maximize your conversions for all future emails. Should I use CC or BCC in email?Remember carbon copies? Cc means carbon copy and Bcc means blind carbon copy. For emailing, you use Cc when you want to copy others publicly, and Bcc when you want to do it privately. Any recipients on the Bcc line of an email are not visible to others on the email.
What is CC in Gmail?What does CC mean? In email sending, CC is the abbreviation for “carbon copy.” Back in the days before internet and email, in order to create a copy of the letter you were writing, you had to place carbon paper between the one you were writing on and the paper that was going to be your copy.
What is the difference between to CC and BCC in Gmail?Bcc stands for blind carbon copy which is similar to that of Cc except that the Email address of the recipients specified in this field do not appear in the received message header and the recipients in the To or Cc fields will not know that a copy sent to these address.
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