How to create a group email in apple mail

Create a contact list and add or remove people

Office 365 subscription plans for users of Outlook 2016 for Mac include these available action steps:

1. At the bottom of the left navigation pane, select People.

2. On the Home tab, select New Contact List.

   

   Important: If the New Contact List option is grayed out, set your preferences to Show my "On My Computer" folders, and then return to finish creating your contact list.

3. Enter a name for the contact list.

4. Do any of the following:

   To

   Do this

   Add a person from your contacts, or add a person with whom you've recently exchanged email

   Select Add 

   
   , type the first few letters of the person or group's name, and select the name from the pop-up menu.

   Add a person who is not in your contacts or with whom you haven't recently exchanged email

   Select Add 

   
   , and type the person's email address.

   Prevent message recipients from seeing the addresses of other group members

   Select the Use Bcc to hide member information check box.

   Remove a member

   Select the member's name and choose Remove 

   
   .

5. Select Save & Close.

   The contact list appears in your Outlook contacts in the On My Computer folder. You can send messages to the list exactly as you would to any person.

   Notes: 

   • To delete a contact list, open the list, and then on the List tab, choose Delete. Deleting a list does not delete contacts that you already have saved in Outlook or contacts from your organization's directory.

   • You can view the contact names in the header of a message or meeting request. In the To box, select the arrow next to the name of the Contact List. After the list is expanded, you can’t collapse the list again in that message.

     Creating a group mailing list is practical for sending newsletters, announcements, invitations and memos, but you may not necessarily want to pay the fees for paid group-mailing services. If you're on a Mac, you can use Apple Mail in combination with Address Book and Automator to create a custom group mailer. While you can't technically make a mailing list in Mail, it can access your mailing list from Address Book.

     Click the Mail icon in your Dock to open Apple Mail. Locate each contact you want to add to your mailing list and click and hold the contact name in the "From" field of your email until you see an options menu.

     Select "Add to Address Book" to automatically copy the email address and available contact information to your Address Book. Repeat this process with all of the contacts you want to add to your mailing list.

     Navigate to your "Applications" folder and open Address Book. Click the "+" symbol below the "Groups" column in the far left to create a new group. Type a name for your group, such as "Mailing List."

     Locate and select the contacts you want to add to the list. You can use the "Shift" key to select multiple contacts in a row or the "Command" key to select non-consecutive contacts. Drag and drop the contacts to the newly created group to add them. Close your Address Book.

     Navigate back to your "Applications" folder and open Automator. Click the "Workflow" icon and then click the "Choose" button.

     Click the "Mail" link in the left column. In the second column, which is the action library for the category, locate and select "New Mail Message." Drag the action into the action window, which is the column all the way to the right.

     Click the "Contacts" link in the left column. Drag the "Get Specified Address Book Items" action into the action window on the right and drop it underneath the "New Mail Message" action.

     Click the "Add" button in the action window. Select your mailing list group from the left column and hold the "Command" and "A" keys at the same time to select all. Click the "Add" button.

     Click the "Mail" link in the left column of the Automator application window. Drag the "Group Mailer" action into the left column and release it under the "Get Specified Address Book Items" action.

     Drag the "Send Outgoing Messages" action, also in the Mail category, underneath the "Group Mailer" action. Select "File" from the top menu bar and then select "Save" to save your mailing list workflow.

     Type a subject and body for your email into the New Mail action window in the "Subject" and "Message" fields, respectively. You can change these each time you send a new mailer. Click the "Account" tab to select the email account you want to use with "Apple" mail.

     Click the "Run" button in the top-right corner of the Automator application window to run your work flow and send your group mailer. When you click the "Run" button, Automator will automatically send your email to the contacts on your list. If you want to view your messages before sending them, drag the "Send Outgoing Messages" action out of the action window.

     References

     • Apple: Mac 101: Automator

     Writer Bio

     Sophie Southern has been a freelance writer since 2004. Her writing has been featured in "JPG" magazine and on Zlio.com. Southern holds a Bachelor of Fine Arts in photography from the School of Visual Arts.

     How do I create a group in Apple email?

     To make an email group, go to Contacts > File > New Group, type a name, and press Enter. To add members, go to Contacts > All Contacts, then drag and drop names into the group.

     How do I create a group email list in Mail?

     Create a contact group in mail.com To create a new group, log in to your mail.com account in the web browser and go to the Contacts tab. In the upper left corner, click New Group. In the window that opens, type in a name for your group and click Save. This new group will now appear on the list in your Groups tab.

     How do I create a contact group on my Mac?

     Creating a Group Contact.

     Open the Contacts App. ... .

     Click the Button with a Plus Sign → New Group (Figure 1)..

     A new entry will appear in the Group column under On My Mac. ... .

     Once you create your group, you can add contacts to the group..